(a) "archives" means the Provincial Archives of Newfoundland and Labrador;
(b) "committee" means the Public Records Committee established under section 7;
(c) "department" means a department of the government of the province and includes
(i) a board, commission or organizational unit that forms part of the public service of the province but that is not part of a department,
(ii) a corporation that is an agent of the Crown,
(iii) a corporation, commission, board or other body empowered to exercise judicial or quasi-judicial or administrative functions and whose members are appointed by an Act of the Legislature, the Lieutenant-Governor in Council or a minister of the Crown, or a combination of them, and
(iv) a court established by the Legislature;
(d) "minister" means the Minister of Municipal and Provincial Affairs;
(e) "public records" means records created by or received by a department in the conduct of its affairs except copies of records created only for convenience of reference and surplus copies of mimeographed, multilithed, printed or processed circulars or memoranda;
(f) "records" includes correspondence, memoranda, forms, papers, parchments, manuscripts, books, maps, plans, drawings, paintings, prints, photographs, magnetic tapes, microforms and all other documentary materials regardless of physical form or characteristics; and
(g) "records management" means a program instituted to provide an economical and efficient system for the creation, maintenance and disposal of public records.